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Word Processing Documents

Best Practices:

  • Simplicity is best.
  • Minimize use of color - Important information should not be emphasized with color alone. For example, don’t say “Assignments in green are due on Wednesday and assignments in red are due on Friday.
  • Avoid using text boxes.
  • Use Styles to identify headings & subheading in document(s). Headings should be selected based on their hierarchy in the document. 
  • Use tab key rather than Space Bar when indenting or spacing.
  • Use simple tables and designate header rows. For example, do not merge or split cells, or embed tables within tables/cells.
  • Font type recommendations: Sans Serif Fonts - e.g., Arial and Tahoma.
  • Font size recommendations: Minimum 12 point.
  • Use text to provide a clear description of a website link rather than just the URL. For example, when creating a hyperlink use text display to name the website rather than providing the URL or saying "Click here".
  • Provide Alt Text tags for all images and tables. For example, information should not only be provided through images. Text descriptions should be included within the image when inserting into the document. 

Microsoft Word

Use Accessibility Checker from the beginning to check for accessibility issues. Understand that the program cannot guarantee full accessibility. It is up to the author to ensure all aspects of the document are accessible. Note: Windows only; this feature is not currently available for Macs.

Additional Resources:

Google Docs

Google is continuously working on improving accessibility features of their products. Google Docs lack several key accessibility functions and documents should be tested using screen readers. 

Additional Resources:


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